Your transactions may be entered — but are your books accurate?
Duplicate entries, unreconciled accounts, incorrect loan balances, and mixed personal expenses can distort your profit and liabilities, even in a file full of transactions. We review and correct your QuickBooks Online records to give you a more reliable financial picture.
Correcting inaccurate, inconsistent or unreliable records.
You may need cleanup if any of these sound familiar — you don't need to diagnose the technical cause yourself:
The difference depends on what's actually wrong.
QuickBooks Cleanup
Focuses on correcting records that were already entered — duplicates, misclassifications, unreconciled accounts, wrong opening balances, payroll discrepancies.
Catch-Up Bookkeeping
Focuses on completing periods that were never properly recorded — missing months, transactions never entered, reports never prepared.
A diagnostic review of your accounting records.
Corrections based on the approved scope.
- Correcting transaction classifications
- Removing or reversing duplicates
- Reconciling bank & credit card accounts
- Correcting beginning & loan balances
- Reclassifying owner activity
- Correcting payroll entries
- Correcting sales tax accounting
- Clearing suspense accounts
- Correcting A/R and A/P balances
- Recording fixed assets
- Reorganizing the chart of accounts
- Preparing updated financial reports
Some issues need a separate engagement.
- Reconstructing missing transactions
- Catching up several incomplete months
- Entering large volumes of receipts
- Preparing or amending tax returns
- Correcting filed payroll/sales tax returns
- Inventory reconstruction
- A/R collection, A/P management
- Forensic accounting
- Audit, review, or compilation services
- Legal ownership determinations
A structured review before corrections begin.
Initial Consultation
What you've noticed, who maintained the books, and your goal for the cleanup.
QuickBooks Access
Secure accountant access, plus statements, payroll and prior returns.
Diagnostic Review
We identify material issues affecting the reliability of the reports.
Cleanup Proposal
Accounts and periods included, corrections planned, fee, and terms.
Corrections & Reclassification
Approved corrections are made using the available documentation.
Reconciliation & Review
We reconcile the applicable accounts and review the results.
Final Reports
Updated P&L, balance sheet, and a list of unresolved items.
Ongoing Plan
We may recommend monthly bookkeeping to keep it accurate going forward.
Recognize any of these?
Duplicate Transactions
The same activity shouldn't be recorded twice.Often happens when transactions are entered manually AND downloaded via the bank feed — overstating income, expenses, or liabilities.
Unreconciled Accounts
QuickBooks should agree with your statements.Reconciliation surfaces missing or duplicate transactions, wrong dates, deleted activity, and unrecorded fees or interest.
Incorrect Loan Balances
Loan payments aren't entirely expenses.Principal reduces the liability; interest is the expense. Mixing them distorts both your P&L and balance sheet.
Owner Transactions
Not ordinary operating expenses.Contributions, draws, distributions, and owner loans need to be classified based on your entity and the nature of the payment.
Payroll Discrepancies
Payroll reports and books should agree.Net vs. gross payroll, omitted employer taxes, uncleared liabilities, and misrecorded officer compensation are common culprits.
A/R & Undeposited Funds
Old balances hint at workflow issues.Payments not matched to invoices, deposits entered separately from payments, and duplicate sales activity all leave a trail.
Sales tax collected shouldn't be treated as revenue, either — we review taxable sales, liability balances, and differences between filed reports and QuickBooks.
Cleanup & Tax Preparation
Returns should come from supportable records. Cleanup should generally finish before the return is filed.
Explore Business Tax Preparation →Aligning With Prior Returns
We compare QuickBooks balances with your prior return — cash, loans, assets, retained earnings — and document real differences.
Chart of Accounts Cleanup
A simpler structure creates clearer reports. We merge duplicates, retire unused accounts, and organize what's left.
After the Cleanup
Monthly bookkeeping keeps your file accurate — so the same issues don't creep back in.
Explore Monthly Bookkeeping →QuickBooks cleanup with accounting and tax awareness.
We Diagnose Before Correcting
We review the file before proposing the cleanup scope.
We Focus on Material Issues
Priority goes to errors affecting reporting, taxes, and owner activity.
We Reconcile the Records
Not just renaming categories — we compare balances to real documentation.
We Understand Entity Accounting
Partnerships, S-Corps and corporations need careful capital & loan treatment.
We Consider the Tax Connection
We review how corrections may affect both business and personal returns.
We Explain Unresolved Items
Without documentation, we flag the limitation instead of guessing.
Accurate cleanup requires complete information.
- Providing QuickBooks access
- Providing bank and credit card statements
- Providing loan and payroll documentation
- Identifying personal transactions
- Explaining owner transfers
- Disclosing all business accounts
- Providing prior tax returns
- Responding to questions promptly
- Reviewing corrected financial reports
- Maintaining supporting documentation
We cannot verify or correct certain balances without sufficient records.
Keep your financial information protected.
Please don't send these through regular email, text, or WhatsApp:
Quick answers before you get started.
Can you clean up several years of QuickBooks?
Yes, depending on the file's condition and available records. Multi-year cleanup needs a separate diagnostic review and scope.
How much does QuickBooks Cleanup cost?
It depends on periods involved, number of accounts, transaction volume, severity of errors, and missing documentation.
Can you provide a price before reviewing QuickBooks?
We may give an initial estimate, but a reliable proposal generally requires access to the file and selected records.
Will you delete all incorrect transactions?
Not necessarily — some should be corrected, reclassified, matched, reversed, or adjusted rather than deleted.
Can you make my books match the tax return?
We review differences and make appropriate supported adjustments — we don't force a match without understanding and documenting why the difference exists.
Does cleanup include tax preparation?
No. Business and personal tax preparation are separate services.
Does cleanup include monthly bookkeeping?
No. Monthly bookkeeping may begin after the cleanup project is completed.
Can you correct payroll tax filings?
Corrections inside QuickBooks may be included. Amending actual payroll tax filings with agencies is a separate service.
Can you fix negative balances?
We can investigate them — the correction depends on the cause and available documentation.
What happens if documents are missing?
We'll identify the missing support and explain which balances can't be fully verified. You remain responsible for maintaining supporting records.
QuickBooks Cleanup is priced as a project.
Periods reviewed, number of accounts, transaction volume, reconciliation problems, balance-sheet complexity, and payroll/sales tax issues all factor in. A file with thousands of correctly entered transactions may need less work than a smaller file with duplicated activity and unreconciled accounts.
After the diagnostic review, we'll provide the recommended scope and project fee.
Ready for more reliable QuickBooks records?
You don't need to know exactly what's wrong before contacting us. We'll review the file, identify the most important issues, and explain the next step.
Cleaner books. More reliable reports. A stronger financial foundation.
ServiAmigo Tax & Advisory provides QuickBooks cleanup, catch-up bookkeeping, monthly bookkeeping and business tax preparation for small business owners.
Based in Magnolia, Texas. Serving clients nationwide. Service available in English and Spanish.